Receipt Maker

Make a payment receipt now

Fill in the left side. The receipt on the right updates as you type. The example lines are there to show the layout; change or remove them.

Press Print or save as PDF, then choose Save as PDF in the print window. Give one copy to the customer and keep one for your records.

What to put on a receipt of payment

• Your business name and contact details. So the customer knows who they paid.
• Who paid. The customer's name, and the job address if you work at their place.
• A receipt number and the payment date. A running number makes every receipt easy to find later.
• What the payment was for. The lines of work or the invoice number it pays.
• The amount and how it was paid. Cash, check (with the check number), card (last four digits only, never the full number) or bank transfer (with the reference).
• Tax, if you charged it. As its own line. Rules differ by place, so check with your accountant or tax office.
• The balance. Either “Paid in full” or what is still owed.

The US tax agency lists receipt books, invoices and deposit information among the documents that support a business's gross receipts (IRS: What kind of records should I keep). A numbered receipt for every payment makes that easy.

How the receipt totals work, with an example

• Line amount = quantity × price each
• Subtotal = sum of the line amounts
• Tax = (subtotal − discount) × tax rate ÷ 100, so tax is charged on the discounted price
• Total = subtotal − discount + tax
• Balance due = total − paid before − amount paid now

Every amount is rounded to the cent. A discount can never take the total below zero, and the tool warns you if the payments add up to more than the total.

Worked example: a deposit, then the final payment

A job has 2 hours of labour at $95 and $60 of materials. Tax is 8%. The customer paid a $100 deposit last week and pays the rest today by check.

• Labour: 2 × $95 = $190.00. Materials: 1 × $60 = $60.00. Subtotal $250.00.
• Tax: $250.00 × 8 ÷ 100 = $20.00. Total $270.00.
• Paid before: $100.00. Paid now: $170.00. Balance: $270.00 − $100.00 − $170.00 = $0.00, paid in full.

Type those numbers into the receipt maker to check it. If the customer had paid only $120 today, the receipt would show a balance due of $50.00.

Receipt vs invoice: what is the difference?

An invoice asks to be paid: it lists the work, the total and a due date. A receipt proves you were paid: it lists the amount received, the date and how it was paid. The order is estimate, then invoice, then receipt.

Need the bill first? Use the free invoice generator. If you send invoices often, BrickByClick Free emails them with a pay link and takes card and bank payments through your own Stripe account for $0 a month (Stripe's processing + 0.5% per card payment, max $25; none on bank payments).

Receipt templates for cash, check, card and deposits

Cash receipt

Choose Cash. For a cash payment the receipt is the only proof either side has, so always give one and keep a copy.

Check payment receipt

Choose Check and put the check number in the reference. If the check later bounces, the number ties it to the receipt.

Card payment receipt

Choose Credit or debit card. Put only the last four digits in the reference, never the full card number.

Deposit or partial payment receipt

Enter the full job, any earlier payments in Paid before, and today's amount in Amount paid now. The receipt shows the balance still due.

Works the same for cleaners, landscapers, plumbers, salons, tutors, movers or any other service business. For trade examples, see the plumbing and cleaning invoice templates.

How to use this receipt generator

1. Add your business. Enter your business name and a phone, email or address.
2. Add the customer. Enter who paid you and, if useful, the job address.
3. Number and date it. Set a receipt number, the payment date and, if it pays an invoice, the invoice number as the reference.
4. List what it was for. Add each line with a quantity and price, then any tax rate or discount.
5. Enter the payment. Pick how they paid, enter any check or reference number, the amount paid before and the amount paid now.
6. Print or save. Press Print or save as PDF and choose Save as PDF, or copy the receipt as text.

What this receipt maker does not do

• It does not save anything. Close the page and the receipt is gone, so save the PDF first.
• It does not send the receipt. Attach the PDF or paste the copied text yourself.
• It does not take the payment or check that it went through.
• It does not keep a list of customers, invoices or who still owes you.

If you write receipts every week, software saves the retyping. In BrickByClick Free you send the invoice, the customer pays by card or bank from the pay link, and you record cash and checks on the Get paid screen. Starter, $99 a month, adds estimates, jobs, scheduling, automatic payment reminders and job costing.

Questions people ask