# Invoice Template PDF

> Free invoice template PDF: type into the fillable fields or print it blank and fill it by hand. Letter size, black and white, with the totals maths shown.

Canonical: https://brickbyclick.ai/invoice-template-pdf
Last updated: 2026-10-30

## Download the free invoice template PDF

invoice-template-pdf.pdf

Letter size, one page, black and white. Fillable fields, prints blank too.

Many “free invoice template PDF” results are a flat picture of an invoice you can only print, or a link into an online editor that wants an account before you can download. This one is a real fillable PDF you keep:

- Fields for your business name, address, phone and email, tax or business number.
- Bill to, invoice number, invoice date, due date, terms and job address.
- 12 lines with description, quantity, rate and amount.
- Subtotal, tax rate, tax, amount paid or deposit, and balance due.
- A notes box for how to pay.
- An optional one-line footer that is itself a field, so you can clear it.

Printed blank, the fields show as plain lines, so it also works as a paper invoice pad you fill in by hand on site.

## How to fill in a fillable PDF invoice

1. **Download the PDF.** Press Download the PDF. The file is invoice-template-pdf.pdf, one Letter page.
2. **Open it in a PDF app.** Use Adobe Acrobat Reader (free), Preview on a Mac, or open it in Chrome, Edge or Firefox. Phones: open it in Acrobat Reader or the Files app.
3. **Fill in the fields.** Click each field and type: your business, the customer, invoice number, dates, terms and job address. Press Tab to jump to the next field.
4. **Add the lines and work out the totals.** For each line type description, quantity, rate and amount (quantity times rate). Then subtotal, tax, amount paid and balance due.
5. **Save your filled-in copy.** Save it with a new name, such as Invoice 1002 Smith.pdf. In a browser use the download button in the PDF toolbar to keep what you typed.
6. **Send or print it.** Attach the PDF to an email, or print it. For a copy no one can edit, print it to PDF (Save as PDF or Microsoft Print to PDF) before you send it.

Preview on a Mac, Acrobat Reader and Chrome or Edge keep what you type when you save. If an app opens the PDF but will not let you click the fields, it is a viewer without form support; open the file in Acrobat Reader instead.

## Working out the totals

Fillable PDFs can hold calculation scripts, but many PDF apps (phone viewers, browsers, Preview) ignore them or get them wrong. So this PDF leaves the sums to you. Nothing about the maths prints on the invoice; use these to check it:

- **Amount** = quantity × rate, for each line.
- **Subtotal** = all amounts added together.
- **Tax** = subtotal × tax rate ÷ 100, rounded to the cent.
- **Balance due** = subtotal + tax − amount paid.

**Worked example.** 2 hours of labour at $95 = $190.00. Materials 1 × $60 = $60.00. Subtotal $250.00. Tax at 7% is $250 × 7 ÷ 100 = $17.50. With a $50 deposit paid, the balance due is $250.00 + $17.50 − $50.00 = **$217.50**.

Which tax rate applies depends on where you work and what you sell. Ask your accountant or tax office if you are unsure.

## How to make an invoice PDF with the totals done for you

If you would rather not do the sums, the [free invoice generator](https://brickbyclick.ai/free-invoice-generator) runs in your browser and gives you an invoice PDF in a minute:

1. Open the free invoice generator and fill in your business, the customer and each line.
2. Add your tax rate. The subtotal, tax and total update as you type.
3. Press Print or save as PDF.
4. In the print window set the destination to Save as PDF (Chrome, Edge), Microsoft Print to PDF (Windows) or PDF, Save as PDF (Mac).

Nothing you type in the generator is sent or stored, so save the PDF before you close the page.

## Invoice PDF from Word, Google Docs or Excel

Every invoice template can become a PDF. Pick the one that fits how you work:

| Template | Adds up totals | Make the PDF with |
| --- | --- | --- |
| [Excel invoice template](https://brickbyclick.ai/excel-invoice-template) | Yes | File, Save As, PDF |
| [Google Sheets invoice template](https://brickbyclick.ai/google-sheets-invoice-template) | Yes | File, Download, PDF |
| [Word invoice template](https://brickbyclick.ai/word-invoice-template) | Subtotal only | File, Save As, PDF |
| [Google Docs invoice template](https://brickbyclick.ai/google-docs-invoice-template) | No | File, Download, PDF document |
| This PDF | No | Save after you type |

## Sending a PDF invoice

- Name the file with the invoice number and customer, such as Invoice 1002 Smith.pdf.
- Put the invoice number and amount due in the email subject line.
- Fillable fields stay editable. To send a copy that cannot be changed, print the filled-in PDF to a new PDF first; that flattens the fields into the page.
- Keep a copy of every invoice you send, in number order, for your records and your accountant.

A PDF cannot take payment or remind anyone. [BrickByClick Free](https://brickbyclick.ai/free-invoicing) sends invoices by email with a pay link and takes card and bank payments through your own Stripe account, for $0 a month (Stripe’s processing + 0.5% per card payment, max $25; nothing extra on bank payments). [Starter](https://brickbyclick.ai/starter-plan), $99 a month, adds estimates, jobs, scheduling and automatic payment reminders. See [estimate and invoice software](https://brickbyclick.ai/estimates-and-invoices) for how it works.

## Questions people ask

### Is there a free invoice template PDF I can fill in?

Yes. Download the PDF on this page, open it in Acrobat Reader, Preview or your browser, and type into the fields. It is free with no sign-up.

### How do I fill in a PDF invoice?

Open the PDF in a PDF app, click a field and type. Press Tab to move to the next field, then save the file with a new name.

### Does the PDF invoice calculate totals?

No. Calculation scripts in PDFs do not work the same in every app, so this one leaves the sums to you. This page shows the sums to check. The free invoice generator does the maths and saves a PDF.

### Can I save a filled-in PDF invoice?

Yes. Acrobat Reader, Preview on a Mac and Chrome or Edge keep what you typed when you save or download the file.

### How do I make an invoice PDF?

Fill in this PDF and save it, or make the invoice in the free invoice generator, Word, Excel or Google Docs and save or download it as a PDF.

### Can I print the invoice template blank?

Yes. Printed without typing anything, the fields show as plain lines, so you can fill it in by hand.

### Can my customer change a fillable PDF invoice?

The fields stay editable, so they could. To lock it, print the filled-in PDF to a new PDF before you send it, which flattens the fields.

### How do I add my logo to a PDF invoice?

Free PDF apps usually cannot add images to a form. Type your business name in the top field, or use the Word or Excel template, add your logo there and save it as a PDF.

### What should an invoice include?

Your business name and contact details, the customer, an invoice number, the invoice date and due date, each line with quantity and price, any tax, the total, any amount paid and how to pay.

### Is a PDF invoice a legal invoice?

A PDF is as valid as a paper invoice. What it must show, such as a tax number, depends on your tax rules, so check with your accountant or tax office.

- [Estimate template](https://brickbyclick.ai/estimate-template)
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- [Google Sheets invoice template](https://brickbyclick.ai/google-sheets-invoice-template)
- [Excel invoice template](https://brickbyclick.ai/excel-invoice-template)
- [Construction invoice template](https://brickbyclick.ai/construction-invoice-template)
- [Free invoice generator](https://brickbyclick.ai/free-invoice-generator)
- [Word invoice template](https://brickbyclick.ai/word-invoice-template)
- [Google Docs invoice template](https://brickbyclick.ai/google-docs-invoice-template)
- [Proforma invoice template](https://brickbyclick.ai/proforma-invoice-template)
- [Receipt maker](https://brickbyclick.ai/receipt-maker)

## Related

- [Free invoice generator](https://brickbyclick.ai/free-invoice-generator): Fill in an invoice in your browser and save a PDF, no account.
- [Free invoicing](https://brickbyclick.ai/free-invoicing): Send invoices by email with a pay link and take card payments, $0 a month.
- [Starter plan](https://brickbyclick.ai/starter-plan): Estimates, invoices, jobs, scheduling and a crew app, $99 a month.
- [Estimate and invoice software](https://brickbyclick.ai/estimates-and-invoices): Send estimates, take deposits and get paid by card or bank.
- [Receipt maker](https://brickbyclick.ai/receipt-maker): Make a receipt PDF once the customer has paid.
- [Excel invoice template](https://brickbyclick.ai/excel-invoice-template): Adds up the totals, then saves as a PDF.
- [Proforma invoice template](https://brickbyclick.ai/proforma-invoice-template): A good-faith bill before the work, for deposits.